People & Culture Specialist (M/K)

Opis:

Manpower (Agencja zatrudnienia nr 412) to globalna firma o ponad 70-letnim doświadczeniu, działająca w 82 krajach. Na polskim rynku jesteśmy od 2001 roku i obecnie posiadamy prawie 35 oddziałów w całym kraju. Naszym celem jest otwieranie przed kandydatami nowych możliwości, pomoc w znalezieniu pracy odpowiadającej ich kwalifikacjom i doświadczeniu. Skontaktuj się z nami - to nic nie kosztuje, możesz za to zyskać profesjonalne doradztwo i wymarzoną pracę! On behalf of our client, we are recruiting for the position of People & Culture Specialist (M/K).
Office location: Warsaw City Center

Responsibilities:

P&C Administration & Employee documentation

• Ensure new hire documentation is completed, processed and stored correctly
• Prepare, update and maintain employment documentation related to hiring, promotions, changes of employment terms, and termination (contract, amendments, notices)
• Manage onboarding and offboarding process, ensuring all administrative steps are completed
• Support induction programs for new joiners and gather feedback
• Ensure exit procedures are completed, including leaver documentation and exit interviews
• Administer compensation & benefit programs
• Act as key user for SuccessFactors, ensuring data accuracy and timely updates (new hires, employment changes, terminations)

Payroll Coordination (External Payroll Provider)

• Coordinate the payroll process in close cooperation with an external payroll provider (180 employees in Poland)
• Prepare, validate and submit payroll input data, including contract changes, absences, bonuses, allowances and benefits
• Review payroll outputs and support resolution of payroll discrepancies in cooperation with payroll provider and Finance
• Ensure payroll deadlines and statutory reporting requirements are met
• Acts as the primary point of contact for payroll-related questions from employees and internal stakeholders
• Be responsible for the set-up, coordination and ongoing administration of shadow payroll for posted employees

Posted Workers & International Assignment

• Prepare, maintain and process documentation for posted employees
• Provide administrative assistance with international assignment coordination i.e. social insurance, withholding tax, work authorisation, posting registration and other issues if they occur for posted employees
• Keeping a work time records and ensure compliance with local work regulations in host countries
• Monitoring equal pay obligations related to the posted employees
• Act as the first point of contact for posted employees regarding foreign tax related matters, in cooperation with Global Mobility team and external tax advisors where applicable
• Coordinate the exchange of information between employees, payroll providers, tax advisors and internal stakeholders
• Support employees in understanding tax obligations related to international assignment in cooperation with Global Mobility team, and external tax advisors

Compliance & Policies

• Stay up-to-date and comply with changes in labour legislation
• Explain P&C policies, procedures, laws and standards to employees and managers

Requirements:

Career/ Job experience

• Generalist experience in Human Resources (essential)
• Proven experience working with an external payroll provider
• Solid understanding of labor legislation and payroll process (essential), exposure to international payroll/taxation is an advantage
• Experience of HR systems, collating data, formatting reports (essential)
• Experience working independently
• Experience supporting posted workers/international assignments, including payroll and tax coordination.
• Experience working in an international environment is a benefit

Education and qualification

• Fluent in Polish and English
• Relevant degree qualification in Business Administration, Human Resources, Psychology or similar

Personal profile

• High attention to details and ability to handle confidential information
• Strong interpersonal and communication skills
• Proactive personality who is willing to take ownership
• Solution driven mindset and ambition for continuous improvement
• Flexibility in changing situations

Offer:

• Employment contract for a replacement period with the possibility of further cooperation – minimum 3 months
• Salary rate between PLN 12,000 – 14,000 gross – depending on experience
• Benefit package – possibility of adding a sports card, medical card and life insurance
• Engineering industry

Temporary job offer.